The coronavirus outbreak has led the business to stop working from offices, factories and their own buildings. Several governments have restricted movements in and out of their boundaries. Additionally, some companies have voluntarily decided to ask their employees to work from home whether by legal restrictions or by choice. Your business though, cannot completely stop all activities, so this is the perfect time to start implementing online business tools.
Are you looking to take immediate, safe and efficient digital measures to ensure the normal functioning of your operations? We got you covered in this article!
Before starting to talk about the tools for managing remote teams, you must consider protecting and securing the information that flows between companies, therefore; digital signatures and document migration to the digital environment is not only a secure solution but is also easy and fast.
During the home office, you must consider protecting and securing the information that flows between companies
7 digital tools for a practical and effective home office
Whatsapp and Telegram
Maintaining communication is the main thing. Therefore, in scenarios like the present one, having instant messaging applications and tools facilitates communication between remote work teams. The most popular is Whatsapp, a free app that has over 2 billion users worldwide.
Among its main functions are, in addition to message exchange, the creation of groups, the option to share multimedia or text files and make video calls. There is also Telegram, with similar characteristics to Whatsapp and with more than 200 million active users.
Both applications have a desktop version and are available for Android and iOS.
Zoom allows for online meetings, offering the option of creating rooms that can hold up to 100 participants. Registration is free, but in order to use this tool, you must subscribe to a $15 monthly plan. However, it is possible to request a demo and use it in both desktop and mobile versions.
This is the Google tool that allows you to hold video conferences and online meetings with up to 30 participants at the same time. It’s integrated with Google features like Gmail and offers the ability to schedule meetings and schedule them on Google Calendar.
Due to the COVID-19 pandemic, Google announced that exclusive Meet features will be available free of charge to all G Suite customers until July 1, 2020.
Google meet is a tool to hold video conferences and online meetings
It is a customizable board to create and assign tasks, through cards. These cards can be sorted by priority and allows you to add comments, attachments and expiration dates. On the other hand, it allows importing tasks from other workflow organization tools, such as Slack or storage systems like Drive or Dropbox.
Trello has both a mobile and a desktop version, and registration is free to use the standard features. They also have Business Class or Enterprise versions, the price of which will depend on the number of users registered per company.
Notion is an application for Windows, Mac, iOS, and the web with multiple options for you to organize all your work in one place. That’s actually how they sell, as an all-in-one work area.
The service is aimed at both, individuals and teams and can be used to take notes, write documents, organize tasks, create a database, manage projects, and even make spreadsheets, without the need for other software and you can use it for free.
This managing remote workers toolkit has Team or Enterprise versions, the price of which will depend on the number of users registered per company.
It’s a full inbound marketing, sales, and customer service platform. Among its other functions, HubSpot can help you set up landing pages, send coordinated email campaigns, or post on social media.
HubSpot offers free tools as part of its regular pricing plans. The company has also implemented a number of changes to support customers during these times like adding free tools, modifying usage limits, etc.
HubSpot offers free tools for inbound marketing, sales, and customer service
Zapier is an application software that lets you build processes and automate your business like a programmer, even without knowing how to code. With a few clicks, this digital tool helps you connect and integrate apps into one primary system.
You can integrate it with some other apps, such as Google Sheets & Docs, Facebook Lead Ads, Dropbox, Twitter, and more.
It lets you link your systems together and manage your workflow under one portalㅡhelping you to focus on what matters most. Put differently, instead of manually executing tasks, Zapier gives you a way to automate your work and increase productivity.
While working with these tools, it’s important to stay in a peaceful space to improve your working day productivity. At Corporate Stays, we have these personal spaces for your daily home office routines. Our apartments for short term corporate rentals in Montreal, Toronto, Vancouver, and Ottawa are fully-furnished, with complimentary concierge service, and guest support.